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Non-Attendance Report for Groups

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(HELP ?) Circles provide narratives on Training, Explanations, and Hints. These can be related to the overall screen, or to specific items on the screen.



This (HELP ?) Circle narrative is for the "Weekly Attenance Report" option on the "ATTENDANCE MANAGEMENT" Screen in MemberLink.



You came to this screen by clicking on the [SUMBIT MONTHLY GROUP] Button or the [SUBMIT YEARLY GROUP] Button on the "GROUP SELECTION" Screen.



This screen is where you come to enter attendance data for groups and to select attendance reports. This (HELP ?) Circle narrative provides information specifically about the third section of this screen, the section that provides "handy, outreach-oriented data" via non-attendance reports for attendance groups. The first section and the second section are covered elsewhere in separate (HELP ?) Circle narratives.



Section 3: Non-Attendance Report:



This option is found on the right side of the Display Panel right under the Attendance Entry section of the screen.



The purpose of the "attendance" and "non-attendance" reports is to provide you with the names and contact information of those who have been present or absent in "consecutive weeks". You can choose to see names of those present or absent for one week, two weeks, three weeks, four weeks, five weeks, or six weeks; or two months, three months, or six months.



** Note 1: This report does have a starting date range. The report will be for the most recent Sunday (most recent meeting day of week for the selected group) prior to the starting date you enter, and goes back from there.



** Note 2: This report is basically the same whether the group is a monthly attendance group or a yearly attendance group. It selects the most recent Sundays or meeting dates if monthly, or the most recent Months if yearly, depending upon which group is selected.



Follow these easy steps to get this helpful report!



Step 1: Configure Report:

Before displaying the report or exporting it to a spreadsheet, you can customize it to include additional data. If you do not customize it, you will get the standard report.



If you click the [CONFIGURE REPORT] Button, you will see a screen where you can choose additional data to display or export. You can use the Checkboxes next to each data field to select Standard/Regular Data Fields and/or Custom Data Fields and add them to the report.



You also have an option for specifying the sequence of the columns in the spreadsheet. After doing this, the extra data you selected will be available for display, print, or export to a spreadsheet.



** Note: If you are going to Configure your report, you must do this before doing Step 2, Step 3, or Step 4.



Step 2: Choose Type of Report:

You can select an "Attendance" report to see who has attended in consecutive weeks or a "Non-Attendance" report to see who has been absent in consecutive weeks.



** Note: If you are going to Configure your report, you must do Step 1 before doing Step 2, Step 3, or Step 4.



Step 3: Choose How Many Weeks:

You can choose to show people who were present or absent the past week, or two consecutive weeks, or three consecutive weeks in succession, etc.



The resulting report will only show people who were present or absent from consecutive attendance periods based upon your choice of 1 week, 2 weeks, 3 weeks, 3 weeks, 3 weeks, 5 weeks, 2 months, 3 months, or 5 months. These options are available in the "How Many Weeks?" menu selection.



** Note: If you are going to Configure your report, you must do Step 1 before doing Step 2, Step 3, or Step 4.



Step 4: Enter the "Starting When?" Date:

The report start date defaults to "today's date". The first week will start with "today's date" or the first meeting date prior to today. For example, if today is Wednesday but the group's meeting day of the week is Sunday, the default "Starting When?" date will be the Sunday before today.



You can use the Date Widget provided to enter a starting date. Just click into the blank entry box to activate the Date Widget. Entering a date will override the report and instead of using "today's date" as the starting point for counting backward, the report will use the date you enter.



** Note: If you are going to Configure your report, you must do Step 1 before doing Step 2, Step 3, or Step 4.



Step 5: Generate Report:

After optionally "Configuring" the report, selecting "How Many Weeks", and entering a Start When date, you can create the report by clicking the [GENERATE REPORT] Button. This will provide you with an "on screen" report. If you want to print the report, use your Browser's print option to get a paper copy.



** Note: You can do Step 5 or Step 6, either or both in any order, after you do Steps 1, 2, 3, and 4.



Step 6: Export Report:

After optionally "Configuring" the report, selecting "How Many Weeks", and entering a Start When date, you can Export the data to a spreadsheet by clicking the [EXPORT REPORT] Button. This will provide you with a ".CSV" format file, which can be saved as an Excel spreadsheet. Once you have the spreadsheet, you can slice and dice the data any way you need to in the spreadsheet format.



** Note: You can do Step 5 or Step 6, either or both in any order, after you do Steps 1, 2, 3, and 4.


"CAA Product Help" from CAA Ministries at Support@CAAsoftware.com or 404-551-4230