Grade

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MemberLink Overview for Grade Table Screen

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MemberLink® has its own "Grade Table", separate from the "School Grade Table" in CheckinLink®.

You can change the Grade Table here, anytime you want. It does not have to match the School Grade Table in CheckinLink.

** Note: In MemberLink, the Grade Table applies to every person -- adults as well as children or youth. A category can be created for adults, such as Senior Adults, Adults, Young Adults, etc., whatever meets the church need. The "Grade" for a person shows on their "Profile" Screen.

Section 1 -- Describing and Sorting the Grade Table:

This screen has three columns: the Grade column, the Promotes To column, and the Decimal Sort Order column. The use of the Promotes To column will be described in Section 2 below.

In the Grade Column, make sure you have an entry for every age or grade or adult category that applies to the people in your church. You can enter up to 40 characters and numbers as a Grade label.

** Note: You do not have to use the Grade Table if you do not want to. You could put a single value into it, such as "Not Used", and have that assigned to every person. The Grade Table is provided for your convenience to help you keep track of ages and grades.

In the Decimal Sort Order Column, use numbers to help you sequence the Grade labels. You can arrange the presentation order… those you want on top of the menu selection list, those you want to be on the bottom, etc. After you determine the sort order, go to the bottom of the screen and click the [Update Grades] Button.

Adding a New Entry to the Grade Table:

At the top of the Grade Column, there is a blank entry box. To create a new entry, type an entry (up to 40 characters) in the blank box. Then in the Decimal Sort Order Column, type a numeric value that will help you position the new Grade entry where you want it among the other existing Grade entries.

To save the change and make it official, click the [Update Grades] Button at the bottom of the screen. Your work will not be saved and take effect until you click the [Update Grades] Button.

Changing an Entry in the School Grade Table:

To change a Grade entry from one value to another, just blank out the existing value in the Grade Column and type the new one over it. Then click the [Update Grades] Button.

To change the Sort order for the Grade Table, just change the numeric values accordingly in the Decimal Sort Order Column. Then click the [Update Grades] Button.

Deleting an Entry in the School Grade Table:

To delete an existing entry, click your cursor in the entry box in the Grade Column and blank out the existing entry text. Then click the [Update Grades] Button. That will remove the entry from the Grade Table. Do not worry about the Decimal Sort Order Column, removing the entry from the Grade Column will take care of removing it from the Sort Column.

Section 2 -- Automatic Year-End Promotion from Grade to Grade:

This screen has three columns: the Grade column, the Promotes To column, and the Decimal Sort Order column. The use of the first and third columns is described in Section 1 above.

The Promotes To Column is used to perform automatic year-end promotion from one Grade to the next Grade. Using this feature eliminates the need for the Admin to change each child's grade one at a time.

In the Promotes To Column, make sure you have an entry for every age or grade that will promote to the next age or grade. You can enter up to 40 characters and numbers, but each entry must match an entry from the Grade column.

For example, if there is a "Grade 2" value in the Grade column, you can enter "Grade 2" in the Promotes To column corresponding to the "Grade 1" value in the Grade column. Grade 1 "promotes" to Grade 2. Then you can continue the setup showing that Grade 2 promotes to Grade 3; or Age 2 promotes to Age 3; and so forth.

After making certain your promotion values are set correctly in the Promotes To column, you can click the [Do A Promotion] Button. When you do, the values for each person will be changed from the Age or Grade that was assigned to them, to the Age or Grade you have for them in the Promotes To column.

** WARNING!

You only do the automatic promotion once a year. If you do the promotion before you are ready, or more than once, there is no correction or going backwards to "undo" a promotion. You will have to move each person back one-at-a-time.

"CAA Product Help" from CAA Ministries at Support@CAAsoftware.com or 404-551-4230