Help -- Training -- Explanations -- Hints

This area of the Profile screen features the "Manager Checkboxes" that are used to grant special privileges or special access to certain people.

There is a [Checkboxes Help ?] button narrative for this section of the screen next to the "Manager Checkboxes Options" label.

** Note: If you haven't already read that general "Help Text" narrative for these options, you should go read it first because it does provide some helpful information before you look at any of the specific "Manager Checkboxes" in detail.

The following is a description of the specific "Group Manager" Checkbox and indicates what purpose this Checkbox serves.

"Group Manager" Checkbox

If you give a person the "Group Manager" privilege, they will be able to see all the Groups created by other Administrative users. When a group is created, only the creator and the MasterAdmin and SysAdmin(s) can see it and use it. But when you grant this Group Manager permission level to another user, they will also be able to see and use all Groups.

Why do we need to grant Group Manager permissions to individuals?

With this function, you can authorize specific people to make updates to Groups they didn't create.

** Note: Being a Group Manager requires Administrative module access. However, you can give your Group Manager(s) a permission level of "AssistAdmin" so that when they login and do the Group work, but they cannot access or change much else in the Administrative module.

How do we designate people to have "Group Manager" access?

In the Administrative module, on the right side of the Profile screen, there is an area with "Manager Checkboxes." These Checkboxes are only visible to the MasterAdmin and SysAdmin, and can only be manipulated by them.

Using the Group Manager Checkbox, you can indicate in this person's profile that they may work with the all the Groups. The default when you enter a new person into the system is that this Checkbox will not be checked and this person will not be able to access the Groups they didn't create in the first place. The MasterAdmin or SysAdmin has to click this Checkbox to authorize it.

You can designate as many people as you desire to have Group Manager access, but remember they must also have Administrative module access.

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